Annual General Meeting

This article was published in 2017, in Newsletter 134.

5 December 2017

This year our AGM will be on Tuesday 5 December at 7.45pm at the Friends’ Meeting House. Tea and coffee will be available beforehand.

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At the time of publication our guest speaker has not yet been confirmed. Following our guest speaker’s talk we will complete the formal business of the AGM, including elections to the board of trustees. Any motions must be received by the Chair via our usual contact details by Monday 20 November.

All trustee positions will be up for election.

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Join the Board of Trustees

We welcome a diversity of trustees including new members and those with no previous experience. This is an excellent opportunity to become more involved in the Campaign and to develop your own skills while making a real difference to the local quality of life for all.

On behalf of members, the trustees set the strategic direction and priorities for the Campaign. Trustees also assist with managing our employee, ensuring consultation responses align with Camcycle policy, representing Camcycle at public and stakeholder meetings, and administering aspects of the Campaign, all depending on the time they can spare.

Within this framework, trustees are able and encouraged to pursue their own interests as they further the aims of the charity. Roles can be flexible to support initiatives from trustees.

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Positions on the Board of Trustees

The Board of Trustees is usually elected by members at our AGM, However the committee can co-opt new trustees to vacant board positions at other times.

  • Chair (and Charity Chair)
    The Chair acts as the ‘figurehead’ of the Campaign. Their role is to drive forward our strategy, both in terms of campaigning and our structures.
    Working with the rest of the Committee, the Chair will make sure that the Campaign puts forward the best possible approach for improving cycling in Cambridge and ensure that we have the organisational capability to deliver this.
  • Vice-Chair (and Charity Secretary)
    Manages the requirements of the organisation as a registered charity and maintains the non-party-political status of the Campaign. This can include keeping up-to-date with charity requirements and responsibility for implementing charity policy. The Vice-chair prepares the annual report, which is part of our Charity reporting requirements.
  • Treasurer (and Charity Treasurer)
    The Treasurer manages our finances. This role works closely with the Membership Secretary, and others may give administrative assistance to the Treasurer.

The Treasurer also prepares the annual accounts and presents them at the AGM. There are additional tasks which arise from the Campaign’s charitable status, such as liaising with HMRC to reclaim Gift Aid, completing a tax return, looking after the Trustees’ reserves policy and contributing a financial statement to the trustees’ annual report to the Charity Commission. The other trustee positions are listed below. You can read more about the positions online at www.camcycle.org.uk/about/charity/boardoftrustees/

  • Membership Secretary
  • Liaison Officer
  • Planning Officer
  • Newsletter Editor
  • Fundraising Officer
  • Events (Rides/Stall)
  • Recruitment
  • Web
  • Press and Social Media Officer
  • Schools and Student Outreach
  • General Campaigner (Two posts. In addition, any position named in the second list for which no candidate is nominated, will become a general campaigner post.)

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Nominations

Nominations, signed by proposer and candidate, must be received by 20 November.

The nomination form can be found at www.camcycle.org.uk/about/charity/boardoftrustees/

Please do not hesitate to get in touch if you would like to discuss this in more detail before considering nomination.

Hester Wells, Secretary